Regional Coordinator

Leiden

Full-time

Permanent employee

Your mission

The Regional Coordinator supports effective programme delivery by coordinating programme operations within a region and across regions. The role ensures timely information flow, reliable grant making process support, and day-to-day operational alignment with regional and organisational strategic priorities. Working closely with the Regional Director, Programme teams, and colleagues across functions, the Regional Coordinator enables smooth collaboration in a matrixed environment. The role supports grant making processes, regional planning, and reporting by keeping data, processes, and communications well organised, visible, and on track, contributing to coherent and well-coordinated programme delivery.

As part of the Programmes team, the Regional Coordinator is working on two regions and reports into a Regional Director. This is a full‑time position (38 hours), based in Leiden, the Netherlands.

Key Responsibilities

Provide administrative and operational support to the Regional Director in day-to-day operations: Manage scheduling, documentation, and follow-up for regional priorities.
Coordinate grant-making processes within region: In coordination with Programmes Strategy & Delivery Lead track pipeline, ensure timely submissions, and maintain accurate grant data.
Coordinate a matrixed grant-making process by supporting collaboration across teams and ensuring each grant involves the appropriate Officers and advisors.
Monitor regional budgets and forecasts: Consolidate financial data and flag variances for review.
Facilitate cross-regional collaboration: Share learnings, align processes, and coordinate joint initiatives with other Regional Coordinators.
Prepare routine reports and presentations: Compile regional updates for leadership, governance bodies, and external stakeholders.
Maintain partner engagement data: Ensure accurate records and support
relationship management efforts.
Track progress and deadlines: Monitor deliverables and escalate risks or delays
promptly.
Support regional strategy processes: Coordinate inputs and maintain visibility on
progress against goals.
Act as a communication link across functions: Ensure timely flow of information in
the Programmes department.

Your profile

You have:

Experience in programme coordination or project management roles.
Experience in international work environments.
Familiarity with grant-making and budget tracking.
Strong stakeholder engagement and communication skills.
Expertise in project management.
Experience in cross-functional collaboration and stakeholder management.
Expertise in data consolidation and reporting.

You are:

Motivated by living and sharing the values of the IKEA Foundation.
Purpose and impact driven with a deep commitment to improving lives of people and the planet.
Able to adapt to change and are always looking for ways to improve and develop.
Highly organized and detail-oriented, ensuring regional processes, data, and priorities are consistently well-managed and reliable.
A collaborator who works with cultural sensitivity across regions, fostering alignment,
knowledge-sharing, and smooth coordination in a matrixed environment.
A clear and proactive communicator, keeping colleagues informed, surfacing risks early, and ensuring information flows effectively across functions.
Able to stay calm and focused under pressure, navigating shifting priorities and time-sensitive work while making thoughtful decisions about what requires attention first.
Someone who acts with integrity, discretion, and sound judgement, especially when handling partner information, financial data, and regional strategy materials.
Able to adapt readily to evolving priorities and processes, responding constructively to change and helping teams stay aligned.
Proactive and improvement-oriented, identifying inefficiencies, proposing solutions, and strengthening regional coordination over time.
Based in the Netherlands and eligible to work here.
Fluent in English, oral and written.

Why us?

At IKEA Foundation, you'll join a purpose-driven organization dedicated to creating positive change for people and the planet. We offer a supportive, collaborative culture, excellent benefits, and the opportunity to make a meaningful impact every day.

What you'll receive
We believe in creating an environment where people can do their best work and feel supported along the way. That's why we offer:

A competitive, benchmarked salary based on a full-time contract (38 hours per week), including 8% holiday allowance.
A fully funded pension scheme, with no co-worker contribution required.
A wellbeing allowance of €780 per year to support your physical and mental wellbeing.
30 days of annual leave per year (based on full-time employment).
Flexibility in how you work, with the office at the heart of how we connect. We believe great things happen when we're together, which is why our primary working location is the office, with a minimum of three days per week onsite.
Fully covered public transport commuting through an NS Business Card.
A 15% IKEA co-worker discount, up to €500 per year.
Access to the Dankje recognition programme, celebrating long-term contributions and service.

Please note: salaries are paid in 12 equal monthly instalments

Recruitment process

What to expect?

Thank you for your interest in joining the IKEA Foundation.

Once you've submitted your application, we'll review it as quickly as possible. As a small organization, we receive many applications and have limited capacity, so we appreciate your patience while we carefully consider each candidate.

If your experience and profile look like a good match for the role, we'll invite you to a first online introductory conversation. Following a positive initial discussion, you'll be asked to meet with members of the team for a follow-up interview. After that, there is a second interview round at the office in Leiden.

The process may also include an assessment and pre-employment screening, followed by a final interview stage.

We look forward to learning more about you!

Please apply before the application deadline of Monday, October 26th, 2026.

About us

The IKEA Foundation is dedicated to building a world where low emission economies create wellbeing for the many people and sustain planetary health.

Founded by Swedish entrepreneur Ingvar Kamprad, we are proud to share the values of the business he started – IKEA. Though we operate independently from IKEA, we hold a common vision: to create a better everyday life for the many people.

To pursue this vision, we support partners around the world, with a focus on emerging and developing economies. Our work is made possible by financial resources generated over decades of IKEA business success. To date, we have provided more than €3 billion in funding to our partners.

Togetherness is our core value and lies at the heart of our work. We recognise that solving the challenges of this century will require unprecedented levels of collaboration. No single organisation or group of people will be able to meet them alone.