Skip to main content
Back to all jobs

Stakeholder Engagement & Convening Specialist

Leiden
Full-time
Permanent employee

Your mission

The Stakeholder Engagement and Convening Specialist enables high quality external convenings and internal learning events by supporting their design, coordination, participant engagement, and follow through. The role helps ensure convenings are well prepared, smoothly delivered, and create meaningful opportunities for participation, learning, and shared understanding across the partner ecosystem and organisation.

Working closely with the Convening and Engagement Lead, Event Planner and colleagues across Learning and Impact, Communications, and Programmes, the Stakeholder and Convening Specialist supports end to end convening delivery. The role contributes to effective engagement and learning outcomes by coordinating event preparation, supporting facilitation, maintaining strong communication with participants, and ensuring insights and actions are captured and followed up consistently.

The role reports to the Convening and Engagement Lead and is a full‑time position (38 hours), based in Leiden, the Netherlands.

Responsibilities
  • Convening design and programme support: Support Convening and Engagement Lead in translating convening objectives into agendas, session designs, materials, and facilitation plans that enable meaningful engagement and action.
  • Convening coordination and delivery: Coordinate end to end preparation, delivery, and follow through for external convenings, managing timelines, materials, and logistics to ensure smooth and well run events.
  • Participant and stakeholder engagement: Act as a point of contact for participants, speakers, and facilitators. Ensure reliable reporting preparation, briefings, and clear communication before, during, and after convenings.
  • Documentation, learning and follow through: Capture notes, insights, and agreed actions, and support post convening summaries in collaboration with the Learning & Impact, Communications, and Programmes teams.
  • Quality and practice improvement: Apply shared convening tools and standards consistently and contribute feedback and insights to continuously improve convening design and delivery across the Foundation.
  • Facilitation: Facilitate events/sessions using inclusive, participatory approaches that ensure all voices are heard.

Your profile

You have:
  • Experience in stakeholder engagement, facilitation, or convening related roles.
  • Experience supporting the design and delivery of agendas, learning activities, or structured convenings.
  • Exposure to working with diverse participants in group or multi stakeholder settings.
  • Strong facilitation, communication, and interpersonal skills.
  • Comfort with public speaking and group process support.
  • The ability to design inclusive, well-structured convenings with strong attention to detail and collaboration.
  • Strong project management skills.

You are:
  • Motivated by living and sharing the values of the IKEA Foundation.
  • Purpose and impact driven with a deep commitment to improving lives of people and the planet.
  • Able to adapt to change and are always looking for ways to improve and develop.
  • A facilitative practitioner, supporting the translation of convening objectives into well structured, participant -centered experiences that enable engagement, learning, and follow -through.
  • Able to build trust and credibility with participants and colleagues through clear communication, thoughtful facilitation support, and attentiveness to context, inclusion, and participant needs.
  • Skilled in exercising sound judgement and reliability, balancing quality, feasibility, and detail to ensure convenings are fit for purpose, well prepared, well run, and consistently delivered.
  • Able to navigate cross functional collaboration with clarity and respect, coordinating effectively across teams and roles without assuming ownership beyond the convening scope.
  • Someone who leads with curiosity, humility, and a service mindset, supporting others, learning from feedback, and contributing to continuous improvement of the Foundation’s convening practice.
  • Fluent in English, oral and written.
  • Able to travel internationally.

Why us?

At IKEA Foundation, you'll join a purpose-driven organization dedicated to creating positive change for people and the planet. We offer a supportive, collaborative culture, excellent benefits, and the opportunity to make a meaningful impact every day.

What we offer
  • Benchmarked salary for a full-time (38 hours per week) contract, including 8% holiday allowance.
  • Fully funded pension scheme, with no employee contribution required.
  • Wellbeing allowance of €780 per year to support your mental and physical health.
  • 30 days of annual leave (full-time basis).
  • Flexible working arrangements, with office-based collaboration as the primary way of working.
  • Fully covered public transport commuting through an NS Business Card.
  • 15% IKEA co-worker discount (up to €500 per year).
  • Access to the "Dankje" recognition programme, rewarding long-term contributions and service.
Please note that salaries are paid in 12 equal monthly instalments.

Recruitment process

What to expect?

Thank you for your interest in joining the IKEA Foundation.

Once you've submitted your application, we'll review it as quickly as possible. As a small organization, we receive many applications and have limited capacity, so we appreciate your patience while we carefully consider each candidate.

If your experience and profile look like a good match for the role, we'll invite you to a first online introductory conversation. Following a positive initial discussion, you'll be asked to meet with members of the team for a follow-up interview.

Depending on the role, the process may also include an assessment and pre-employment screening, followed by a final interview stage.

We look forward to learning more about you!

About us

The IKEA Foundation is dedicated to building a world where low emission economies create wellbeing for the many people and sustain planetary health.

Founded by Swedish entrepreneur Ingvar Kamprad, we are proud to share the values of the business he started – IKEA. Though we operate independently from IKEA, we hold a common vision: to create a better everyday life for the many people.

To pursue this vision, we support partners around the world, with a focus on emerging and developing economies. Our work is made possible by financial resources generated over decades of IKEA business success. To date, we have provided more than €3 billion in funding to our partners.

Togetherness is our core value and lies at the heart of our work. We recognise that solving the challenges of this century will require unprecedented levels of collaboration. No single organisation or group of people will be able to meet them alone.